(Last Revised: 02/02/06)
The club must
abide by the Constitution, By-Laws and Rules as set forth herein. Application for membership must be approved
at a meeting of the Board of Directors.
Any member club whose dues are in arrears three months or more shall be
suspended from membership upon due notice and any awards thereafter to its
members shall be declared void.
The Council shall be limited in its programs to any
undertaking for which the cost can be met out of the cash receipts and the
Council bank balance. Financial
assessments of any kind against member clubs are prohibited.
Annual dues (see table) shall be paid prior to or at
the first General Board meeting of the fiscal year. No reduction in dues shall be allowed for
membership obtained within the year, except the Board of Directors may extend
membership made in December to include the following year. Any member club may resign by notice in
writing to the secretary of the Council; no dues shall be refunded and any
awards thereafter shall be declared null and void.
Table
of Dues
1 to 20 club members $20 (minimum)
21 to 35
club members $30
36 to 50
club members $35
51 and
more club members $50
(maximum)
At a business meeting of the Board of Directors on or
about one month in advance of the annual election of officers, the Board of
Directors shall consider nominations for new officers and directors-at-large for
the next fiscal year. All proposed
nominees shall be asked if they are willing to serve and their consent obtained
before their names shall be placed on the ballot. At the last meeting of the year, the Board of
Assembly delegates may nominate one or more additional names to each elective
office, having already asked the nominees if they are willing to serve and
their consent obtained.
The president, first vice-president, second vice-president,
treasurer, and secretary shall be elected by the General Board for a term of
two years. The president, first
vice-president, and treasurer shall be elected at the Annual Meeting in even
numbered years and the second vice-president and secretary shall be elected at
the Annual Meeting in odd numbered years.
The two directors-at-large shall be elected for a single year. The nominated members that receive the highest
number of votes for each office shall become elected. In the event of a tie, the current president
shall cast the deciding vote.
PRESIDENT:
·
Shall preside at
all meetings of the Council, when present.
·
Shall serve as
chairperson of the Board of Directors and the General Board.
·
Shall administer
the affairs of the GDCCC with the assistance of the Board of Directors.
·
Shall make all
committee appointments and name the chairperson of each.
·
Shall approve
all bills before their payment.
·
Shall assume
active leadership of the Council at all times.
·
The Greater
Detroit International Salon of Photography, sponsored by the GDCCC, shall be
directed by the president and his/her appointees and it is his/her duty to hold
this salon at a suitable time and place.
The salon dates for the following fiscal year shall be established
during his/her term in office.
FIRST VICE-PRESIDENT:
·
Shall preside at
all meetings of the Council and General Board in the absence of the president.
·
Shall be nominal
head of the print and slide competitions and exhibitions and supervise and
record all results.
·
Shall serve as
chairperson of the honors program committee.
SECOND VICE-PRESIDENT:
·
Shall preside at
all meetings in the absence of the president and first vice-president.
·
Shall prepare
and distribute, at the 2nd to the last meeting of the fiscal year, a
draft of the next fiscal year’s annual competitions schedule to member clubs
for approval at the last General Board meeting of the current fiscal year.
SECRETARY:
·
Shall keep a
full and accurate account of the Council's activities at all regular and
special meetings.
·
Shall send out
calls for all regular and special meetings of the Council, mail out all the official
notes, and carry on and keep a file of correspondence with the member clubs.
·
Shall provide a
written copy of the duties and assignments of officers, committee chairpersons
and those others who are directly concerned.
·
Shall prepare
and read to the Council, at the last meeting of the fiscal year, a written
report of the Council's activities for that year.
·
Shall fulfill
any other duties, not specified, usually incumbent upon that office.
TREASURER:
·
Shall send out
bills for dues and acknowledge receipt of dues.
·
Shall act as
custodian of all monies and securities of the Council, depositing them in a
bank approved by the Board of Directors.
·
Shall recognize
all expenditures and pay the bills authorized by the Board of Directors, keep a
detailed account of receipts and disbursements, and make a semi-annual
(May/June and Nov/Dec) report to the Council of the condition of the treasury.
·
Must co-sign all
checks together with the president or first vice-president.
·
The treasurer
and his/her committee shall prepare an annual budget of the Council for the
next meeting following the Calendar of Events approved by the General Board.
·
The books,
accounts, vouchers of the Council and the annual financial statements shall be
audited in Jan/Feb by the Finance and Budget Committee of which, he/she is
chairperson, as herein provided.
·
Shall submit the
audit report to the Board of Directors for approval at the Mar/April meeting.
·
Shall be
required to furnish a surety bond in the amount of $1,000 upon taking office,
and before the Council monies and securities are turned over to the new
treasurer. The fee for the surety bond
shall be payable from the Council funds.
ARTICLE VII - DUTIES OF THE BOARD OF DIRECTORS
The Board of Directors, as the legal representative of
the Council, shall:
·
Have, hold, and
administer all property and funds thereof in trust for its uses.
·
Meet at the call
of the president of the Council or of any three elected officers.
·
Submit a
proposed calendar of events and schedules to the General Board for approval.
·
Endeavor to
bring to fruition the activities approved by the General Board.
·
Each
individually, submit a written report of his/her activities at the closing
meeting of the year.
·
Conduct the
annual election of officers and directors.
·
Help the
president select chairpersons for the standing committees and other committees.
The chairpersons and responsibilities of the standing
committees are:
MEMBERSHIP COMMITTEE:
·
The chairperson
shall be appointed annually by the president.
·
The membership
committee shall keep a complete list of all members in good standing and their
current officers.
FINANCE AND BUDGET COMMITTEE:
·
The treasurer
shall be the chairperson.
·
The committee
shall consist of at least three members.
·
The finance and
budget committee shall assist the treasurer to carry out his/her
responsibilities as outlined in Article VI of these By-Laws.
EXHIBITION COMMITTEE:
·
The first
vice-president shall be chairperson.
·
The first
vice-president shall be responsible for acquiring all awards and ribbons
required for the 6 scheduled interclub competitions in each division and the
annual awards banquet.
·
The committee
shall be separated into five exhibition committees entitled:
-
Print Committee
(Monochrome, Color)
-
2¼ Slide
Committee
-
Color Slide
Committee
-
Nature Slide
Committee
-
Digital
Projection Committee
·
The chairpersons
of these committees shall be known as the Print Director, the 2¼ Slide
Director, the Color Slide Director, the Nature Slide Director, and the Digital
Projection Director, respectively.
·
These Directors
shall be members of the Board of Directors.
PROGRAM COMMITTEE:
·
The chairperson
shall be appointed annually by the president.
·
Its duties shall
be to draw up programs as requested by the Board of Directors.
·
The annual
awards banquet director shall be a member of this committee.
CONTESTS AND ENTERTAINMENT COMMITTEE:
·
The chairperson
shall be appointed annually by the president.
·
Its duties shall
be to arrange for contests and exhibitions, purchase necessary awards, and
direct judging for all contests, exhibitions and entertainment except for the 6
scheduled interclub competitions per division and the annual awards banquet.
·
The chairperson
shall be responsible for acquiring awards and ribbons for all contests,
exhibitions and entertainment except for the 6 scheduled interclub competitions
per division and the annual awards banquet.
·
The Director of
the Detroit International Salon of Photography shall be a member of this
committee and of the Board of Directors.
HONORS PROGRAM COMMITTEE:
·
The chairperson
shall be the first vice-president.
·
The members
shall be representatives from six (6) member clubs selected in a rotating
alphabetical order of the clubs. Each
club’s selected representative should either be the President, a Fellow,
Greater Detroit Council or an Associate, Greater Detroit Council.
·
The committee
shall serve from September through February of each year and shall meet at
least once in November to review the nominees and once in December to select
members for honors as outlined in Attachment 1 of these Constitution, By-Laws
and Rules.
·
A quorum shall
consist of four members of the committee.
·
An Annual Awards
Banquet shall be held at the end of each year.
·
Honors will be
awarded at the Annual Awards Banquet.
·
Appropriate
plaques or diplomas stating their names and the honor they have received will
be presented to those selected.
·
The following
four awards may be given:
1. Associate,
Greater Detroit Camera Club Council--not over three per year.
2. Fellow,
Greater Detroit Camera Club Council--not over two per year.
3. Honorary
Member, Greater Detroit Camera Club Council--not more than one per year.
4. Harry
Pusgulian Award-- not more than one per year.
·
More detailed
rules about the requirements for these awards are given in the Rules section,
Attachment 1.
·
Regular Board of
Directors meetings may be held once a month.
·
A combined meeting
of the Board of Directors and Board of Assembly (referred to as a General Board
meeting) shall be held a minimum of once every two months, excluding July and
August.
·
Special meetings
may be called at the discretion of the president and three members of the Board
of Directors.
·
The last General
Board meeting of the fiscal year shall be designated the Annual Meeting at
which time reports from officers and committees shall be heard.
·
The election of
officers shall be held at the annual meeting and a calendar (with locations) of
the next year’s six (6) scheduled interclub competitions will be distributed.
·
The first
regular meeting of the General Board for the fiscal year must be held prior to
the first Council competition, at which time the newly elected officers shall
present their committees and a calendar of events, and locations for the
following year.