Minutes: GDCCC GENERAL BOARD MEETING

Date: May 8, 2002

Meeting Place: Moody-Williams Printing Company

The President, Bill Buchanan, called the meeting to order at 7:33 pm. There were 5 officers, 6 directors and 10 representatives present.

Handouts:

· Proposal for Print division changes

· Proposal for modification of Annual Slide Invitational Competition

Officers’ Report:

· Secretary: The minutes from the March 26, 2002 meeting were reviewed and approved.

· Treasurer: No changes beyond money coming in for Gulin seminar.

Directors’ Report:

· Print –Print competitions are completed until next September. 66 ribbons were awarded at the last competition.

· Color Slide – No report

· Nature – Next competition September.

· 2 ¼ Slides – The number of entries are increasing. We are still looking for a used, self-feeding 2-¼ slide projector.

· Newsletter – Bulletin should be mailed next week.

· Website– It was too late to take advantage of the special price offered for website.

· International Salon – All is in place and entries will be mailing shortly. Andy has contacted the current Directors to hold their positions for 1 more year and received positive responses. We are hoping to be able to mail the entry form available to include with the catalog. Entry fees have been increased over last year. Rules are listed in the entry form located on the council website (www.gdccc.org).

Summary of sections in slides and prints available for entry in 2002

· Slides

o Color Slides: An entrant can enter up to 4 slides in “Color Open” and or up to 4 slides in “Color Creative”.

o Nature Slides: An entrant can enter up to 4 slides in “Nature Open” and up to 4 slides in “Authenticated Wildlife”.
(Digital work can be entered in both color & nature slides, see entry form regarding limitations on digital in nature.)

o Stereo Slides: An entrant can enter up to 4 slides in stereo.

· Prints (In color and monochrome prints, darkroom and digital prints are permitted (commercial prints are not permitted))

o Color Prints: An entrant can enter up to 4 color prints in small print category OR up to 4 prints in large print category.

o Monochrome Prints: An entrant can enter up to 4 monochrome prints in small print category OR up to 4 monochrome prints in large print category.

o Nature Prints: An entrant can enter up to 4 prints maximum (including color or monochrome). Darkroom, Digital and Commercial prints are permitted. (One must read and follow the limitation on the entry form regarding digital prints in the nature print section. In short, no change to the “nature story” is allowed.)

Seminars:

· Darrell Gulin: Last chance for sales at Adray show. Canon will put poster out. Adray show is May 10, 11 & 12. We need more support from clubs. There will be no discounted tickets sold. Maps and tickets will be available at Adray Show. We are nearly to the break-even point in ticket sales. People are needed to come early to help set up for seminar, 7:15 or 7:30 Saturday May 18. We need to get microphone & balloons to mark entries for seminar. Door prizes have been donated by Canon, Kodak, Mamiya and Hunt’s Camera.

· Adray Show: Will be held at Michigan Avenue Performing Arts Building, May 10, 11 & 12. Club members who are working are asked to bring some slides & prints for club table.

Old Business:

· New Determination for Print classes: Vote was held for revision of Print classes and was passed, 20 voting for with only 1 dissenting vote. The new divisions which will take effect with the 2003 competition year are as follows:

There will only be 3 divisions of prints

o Color (do-it-yourself) Print
A “Color Print” shall be any color image printed by the photographer using any available process.

§ Hand coloring of the print is acceptable.

§ Digital manipulation is acceptable.

o Monochrome (do-it-yourself) Print
A “Monochrome Print” shall be any image printed by the photographer using any available process.

§ Prints that are black and white with shades of gray and up to 1 additional color are acceptable.

§ Prints that are “toned” (1 color) with up to 1 additional color are acceptable.

§ Hand coloring of that 1 additional color is acceptable.

§ Digital manipulation is acceptable.

o Commercial Print
A “Commercial Print” shall be any image (Color or B&W) printed by someone other than the photographer using any available process.

· Financial Committee: Loretta Williams, Judy Yaker, Anita Weiner, Bill Buchanan, a report was sent last week explaining changes, including streamlining divisions. Revising Rewards - Trophies cost approximately $1000 per year. May reduce number of trophies to 1^st place only with medal for 2^nd place, ribbon for 3^rd and certificate for honorable mention. This will not make enough reductions to costs. We need to review the way we are doing business. The bulletin is paid for by the people receiving it. We need greater level of involvement in GDCCC. Participation by club members is important. We may need to assess members approximately $3-5 per person for costs of council. Currently 3 to 4 different levels of club council dues based on size of club. We need to be paying our own way. We need to list council income and expenditures. We need to show what is happening with expenses. Marketing – members need to see what they are getting for their money. We need to increase current funds and make funds grow. We must also determine where we can make cost savings. It will be necessary to explain need to the clubs. Financial committee will put together numbers explaining council expenditures and cost saving measures. Bill Buchanan will email the information.

New Business:

· Proposal: - John Kroll made the following proposal to modify the annual GDCCC Nature Slide & Color Slide Invitational Competition. Anita Weiner made the motion to review the proposal & Larry Diggs seconded. All members are to take back to their clubs.
Proposal Wording: Modify the annual GDCCC Nature Slide & Color Slide Invitational Competition such that it becomes a 7^th Inter-club Competition, where:

GDCCC members can enter their own choice of Color Slides and/or Nature Slides.
The entry fee for Color Slide Division is $2. One or 2 slides may be entered.
The entry fee for the Nature Slide Division is $2. One or two slides may be entered.
Any slide that has NOT been a winner in a GDCCC inter-club competition is eligible. They may have been shown in club competition or they may be new work.
The member’s class will be the same as in the regular GDCCC inter-club competitions.
The normal inter-club slide definitions and competition rules apply.
The normal inter-club slide competition ribbons will be awarded.
The normal inter-club points for winning entries will be assigned and recorded.
All winning entries will be eligible to be entered in that year’s inter-club End-Of Year Competition along with the winners of the 6 regular inter-club competitions.

· Options for Discussion:

o Hold the invitational in late May or June to avoid the normal Inter-club Competitions (January, February and April for Nature Slides and February, March, and April for color slides).

o Give special awards, such as those given in the Detroit International Salon of Photography (Best Michigan Wildflower, Judges Choice, Best Fishing Photo, etc.).

o Open up the Invitational to all of the Print Divisions and the 2 ¼ Slide Division too (That could be a lot more $2 entry fees received…)

· Next Meeting: Scheduled for Thursday, August 29th.

Meeting adjourned at 9:18 p.m.

Respectfully submitted,

Kathy Bolio, GDCCC Secretary